Want tons of great Google Sheets, Apps Script and Data Studio resources in one place?
Then you’ll love this list.
These are my go-to resources when I’m building spreadsheet applications for clients or developing content for this blog. I have hundreds of bookmarks on the subject but here I’ve whittled it down to just the very best.
Feel free to suggest any other resources in the comments below!
The charts themselves are a bit of a novelty. Yes, they’re aesthetically pleasing because of that resemblance to a real-world, tapering funnel, which reinforces their message, but a plain ole’ bar chart would be equally suitable and actually easier to read data from (because the bars have a common baseline).
However, they throw up some interesting techniques in Google Sheets and for that reason, merit this long article.
We’ll build them using tricks with the chart builder tool, then with two different types of funky formula and finally, and best of all, we’ll build a tool using Apps Script, as shown in this image:
As with the waterfall charts in Google Sheets, they’re not one of the out-the-box charts available to us, so we have to manually create them with a crafty workaround. Thankfully, they’re relatively simple to create, certainly simpler than the waterfall chart.
For all of these examples, we’ll use this fictitious real-estate dataset:
Here, I’m imagining the real estate agency collects data relating to their sales funnel, and they want to display it in a funnel chart format.
Click here to open up the Google Sheet template and make your own copy (File > Make a copy...).
Update December 2017: Google have recently added Waterfall Charts to the native charts in the Chart Tool of Google Sheets, obviating the need for you to manually create your waterfall charts (or use apps script) per my original post.
Now you simply highlight your data, click Insert > Chart and under the Chart type picker choose “waterfall”, as shown in the following image:
The original post that follows was first published in late 2016, and I’m leaving it here for anyone who wants to look under the hood at how waterfall chart data is constructed and how to do that using apps script.
In this post, we’ll look at how to create a waterfall chart in Google Sheets.
Waterfall charts are real. And useful. They show the cumulative effect of a series of positive and/or negative values on an initial starting value.
The following waterfall chart shows the headcount changes for a department, visually depicting the cumulative effect of the additions and deletions to the start value:
It shows the number of staff in our department at the start of the year (left grey bar), the number of people added from other departments or as new hires (green bars), the number of people who left (red bars) and finally the balance which is the headcount at the end of the year (right grey bar).
The waterfall chart above is relatively easy to create in Google Sheets but does still require some data wrangling to set it up. Notice that all of the bars are above the x-axis (Case 1), which makes the data set up vastly simpler than the case when we have a mix of bars above and below the x-axis, or spanning the x-axis (see Case 2 below).
I’ll show you how to create both of these cases, starting with the easier, positive-bar case.
After creating the simple and complex versions manually with formulas, I’ll show you some Apps Script code to automate the majority of the process and massively speed up creating complex waterfall charts.
Ever find yourself needing to repeat an action in your Google Sheets?
For example, on a recent client project I wanted to cycle through my spreadsheet data, compare it to another dataset and apply a matching algorithm. To do this and stay within the 6 minute execution limit for Apps Script, I split my data into “blocks” of 10 rows, counted how many blocks I had and then ran the matching algorithm once for each block until they’d all been processed.
By adding time-based triggers, I setup my Google sheet to do this automatically, rather than having me click a button each time.
In this post I’m going to show a skeleton example of this time-based architecture, to which you can add your own functionality.
The entire code file is here on GitHub and the spreadsheet is available here (feel free to make a copy: File > Make a copy… and then you can open the script editor to modify the code).
Time-based triggers with Google Apps Script
In this simple example, I’m going to output a random number in a new line of my spreadsheet every minute until I’ve looped through a set number of times (2 in this case). It’s deliberately basic as the focus is on the trigger/timing architecture.
Here’s a screencast of this simple program in action (speeded up):
Behind the scenes, everything is running on autopilot once I’ve clicked that first Run button.
In the following image, I have two browser windows open. On the left, a Google Sheet containing a simple table of data. In the right browser window, a web page with a d3 chart that displays the data from the Google Sheet and can be refreshed dynamically when the data changes.